This Privacy Policy explains how we collect, use, share, store, and otherwise process your personal data when you use the Website, in connection with your relationship with us as a CalneLaw client/recipient of our services. 

Please refer to the Website Terms of Use for the definitions of capitalized terms that are not otherwise defined in this Privacy Policy.

​Information We Collect; Purpose

We collect personal data as a law firm providing professional services. The types of personal data relating to you that we may collect, and the purposes for which we process this data, depends on the nature of your interaction with us. Please read the table below for more information, including the legal basis under which we are allowed to process your personal data.

​When you browse or interact with us, the Website, or our other services, including by email and through the use of cookies and other similar technologies, we may collect and process:

• Name
• Contact details (email address, physical address, phone numbers)
• Data that you include in any text fields.
• Technical information (including your IP address, domain name, type of browser and operating system used)

​We collect this information for the purpose of:

• Getting to know clients or potential clients, colleagues, recruiters, employees, workers, consultants, service providers
• Managing business communications with our clients
• Maintaining and managing the Website
• Responding to your communication(s) with us
• Improving the quality of our communications and interaction with you
• Internal statistical analysis (which may include where the Website is being used geographically or understanding how you interact with certain emails we send you and understanding relationships and activities between our partners and their business contacts for more efficient and targeted marketing) unless we need your consent before placing analytics cookies.

​We may also collect certain information through our business intake/client onboarding procedures and when providing legal services to you or to an entity with which you are associated, including as an employee, representative, authorized signatory, director, shareholder or beneficial owner, and when we provide charitable, volunteer or other such services to you or the organization you are associated with, which may include: 

• Name, title
• Contact details (personal or business email address, telephone numbers, physical address)
• Company
• Position
• Information relating to any matter that you want to discuss with us that relates to you as an individual, which may include special categories of data
• Information from identification documents
• Financial information, such as bank account details and requests relating to invoices
• Any other personal data, which may include special categories of personal data, disclosed to us when verifying your identify and screening for sanctions and negative news during “know your client checks” and during the provision of legal services, including personal data relating to a corporate client’s or another’s employees, customers and other individuals

​We collect this information for the purpose of:

• Complying with anti-money laundering regulations, sanctions requirements, ethical obligations (e.g. conflicts), and other legal obligations
• Complying with contractual obligations, including our engagement with clients
  
  

​How We Share Your Data

We may share your data with third parties (such as IT service providers) who provide services to us, or with other professional advisers in the context of a matter involving you or your employer and as to which we are or may be engaged. We may share limited personal data with co-hosts of events we host or otherwise sponsor (such as name, title, employer) in order to administer the event and provide a list of attendees and with booking companies (such as name, email address and phone number) in order to fulfill your registration request. We may disclose personal data as we deem necessary and appropriate under applicable laws, such as to comply with a subpoena, bankruptcy proceedings, or similar legal process; in response to lawful requests by public, governmental, and regulatory authorities, including to meet national security or law enforcement requirements; or when we believe in good faith that disclosure is reasonably necessary to protect the property or rights of CalneLaw, you or third parties, or the public at large. We may disclose and transfer your information and data to a third party: (a) if we assign our rights regarding any of the information to a third party or (b) in connection with a corporate merger, consolidation, restructuring, sale of certain of our ownership interests, assets, or both, or other corporate change, including without limitation, during the course of any due diligence process. We may also share your data for any other lawful purpose.

​Retaining Your Data

We retain your personal data only for as long as is necessary to fulfill the purposes for which it was collected and processed, in accordance with our retention policies, and in accordance with applicable laws or until you withdraw your consent (where applicable). To determine the appropriate retention period for your personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we use your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. In some circumstances, we may anonymize your personal data so that it can no longer be associated with you, in which case it is no longer personal data.

 We do not collect more personal data than we need to fulfill our purposes stated in this Privacy Policy. We may retain your personal data for an additional period to the extent deletion would require us to overwrite our automated disaster recovery backup systems or to the extent we deem it necessary to assert or defend legal claims during any relevant retention period.

​Notice to EU Residents

Notice to EU Residents / GDPR Data Subjects: As a data subject under the General Data Protection Regulation (GDPR), you have a number of rights pertaining to your personal data. You can:

(i) access and obtain a copy of your data on request;

(ii) require us to change incorrect or incomplete data;

(iii) require us to delete or stop processing your data in certain situations, for example where the data is no longer necessary for the purposes of processing; and

(iv) object to the processing of your data where we are relying on legitimate interests as the legal ground for processing.

​Additional Information for California Residents

Pursuant to the CCPA, we are providing the following additional details regarding the collection, use, and disclosure of personal information about California residents:

Categories of Personal Information Collected: In the preceding 12 months, we may have collected the following categories of personal information: identifiers, characteristics of protected classifications under California or U.S. law, professional and employment-related information, education information, commercial information, internet and electronic network activity, inferences drawn about your preferences, and other categories of personal information that relates to or is reasonably capable of being associated with you.

​Business or Commercial Purpose for Collecting and Using Data: We have collected the above categories of personal information for the business purposes described in the “Information We Collect” section above.

Categories of Sources of Personal Information: We may have collected the above categories of personal information directly from you, automatically about your use of the Website, and from third parties, such as clients of our legal services, government and public entities, public records, industry research databases, parties and related parties in litigation matters, and others.

​Sale of Personal Information (as defined by the CCPA): We do not sell, and in the preceding 12 months have not sold, the personal information we have collected.

​Changes to this Privacy Policy 

We reserve the right to amend this Privacy Policy from time to time to reflect changing legal requirements or our processing practices. Any such changes will be posted on the Website and will be effective upon posting. If we make a material change to this Privacy Policy, we will provide you with notice in accordance with applicable law.

How to Contact Us

If you have any questions about our Privacy Policy, or if you would like to access personal data we hold about you or exercise your other rights under applicable law, you can contact us at 310.749.6947 or at CalneLaw, P.C., 12400 Ventura Blvd., #618, Studio City, CA 91604, or at [email protected].